Holiday parties are a fantastic way to celebrate the season and boost team morale, but they can come with risks if not planned carefully.
As an employer, you could be held responsible for employee actions during workplace events, even if they take place offsite and outside work hours.
Events where alcohol or cannabis is involved can sometimes lead to inappropriate behaviour, such as harassment, discrimination, or even accidents. Employers are required under employment and human rights laws to ensure a safe and inclusive environment, even at social gatherings. This includes protecting against harassment and addressing any incidents that arise. There’s also the risk of workplace injuries or accidents, including the serious liability if someone drives under the influence after the event.
But don’t let the risks ruin the fun! With some thoughtful planning, you can host a holiday party that’s both enjoyable and trouble-free.
Here are some tips to help:
1. Foster Inclusivity
Make your event welcoming for everyone. Go for neutral themes, consider dietary preferences, and accommodate cultural or mobility needs.
2. Reinforce Policies
Remind your team that workplace conduct policies apply to all work events. A quick email or a brief meeting before the party can go a long way in setting expectations for respectful behaviour.
3. Choose the Right Venue
Whenever possible, pick an offsite location that’s accessible, safe, and near public transit. If you’re decorating or organizing activities, ensure they’re safe and appropriate for everyone.
4. Keep It Safe
Make sure your venue meets safety standards and that any decorations or activities are free of hazards. As a precaution, check your liability insurance to ensure you’re covered for the event.
5. Make Attendance Optional
Clarify that attending the party is voluntary to avoid potential pay-related issues. If employees are helping out during the event, like setting up or cleaning, be sure to compensate or reward them for their time.
6. Serve Alcohol Responsibly
If alcohol is part of the party, think safety first. Hire professional bartenders to manage service, limit drinks with tickets, and provide plenty of food and non-alcoholic options.
7. Arrange Safe Transportation
Remind everyone to plan a safe way home. Offering taxi vouchers or reimbursing rideshare services is a great way to support this. Be a responsible employer.
8. Have a Point Person
Assign someone to oversee the event. They can liaise with bartenders, help handle any issues and keep an eye on inclusivity and safety. Most times, this is HR’s role.
9. Respect Privacy
Be mindful when collecting photos or personal details. Always get clear consent before sharing images or stories from the event.
10. Promote Wellness
Encourage anyone feeling unwell to stay home; it’s better to miss the party than risk spreading germs.
By keeping these tips in mind, you can create an event that celebrates the season, strengthens your team culture, and avoids unnecessary risks.
The holidays are a time to come together, and with a little preparation, your party can be a highlight of the year for your team.
Cheers to a fun, safe, and memorable celebration!
P.s. Is Your Workplace Harassment Training Up to Date?
Let’s connect to make sure it’s a priority in your 2025 plan. Ensuring compliance now means a safer, more respectful workplace for the year ahead.
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